--- title: "Knowledge Base" slug: "knowledge-base" updated: 2026-10-29T15:31:40Z published: 2026-10-29T15:31:40Z canonical: "docs.databee.buzz/knowledge-base" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.databee.buzz/llms.txt > Use this file to discover all available pages before exploring further. # Knowledge Base ## Overview The **Compliance Controls Knowledge Base** is the central repository for your organization's DataBee compliance control documentation. It provides a structured way to manage controls, map them to industry frameworks (like NIST CSF, PCI-DSS, or CIS), and track the evidence and metrics required for successful audits. This feature allows compliance officers and control owners to: - **Centralize Documentation**: Keep all control descriptions, owners, and guidance in one place. - **Track Performance**: Define target benchmarks and metrics. - **Map to Frameworks**: See exactly which controls satisfy specific regulatory requirements. - **Export Artifacts**: Generate auditor-ready PDF documentation with a single click. --- ## Getting Started To access the Knowledge Base, navigate to **Dashboards** > **Knowledge Base** > **Control Documentation** in the sidebar or go directly to: `/control-dashboards/documentation` --- ## 1. Control Listing & Search The main page displays a comprehensive list of all controls you are entitled to view. ![](https://cdn.document360.io/04e48772-4346-44a4-aa69-043eca42257c/Images/Documentation/control_documentation(1).png?sv=2026-02-06&spr=https&st=2026-11-02T10%3A59%3A35Z&se=2026-11-02T11%3A59%3A35Z&sr=c&sp=r&sig=l767osXwwSrqLUHsTn9gvw6TXkjAZ0LAaCaqvppPd4s%3D) ### Key Features: - **Search Bar**: Quickly find controls by typing their name, ID, or keywords in the search box at the top of the table. - **Sortable Columns**: Allows users to sort data in ascending or descending order. - **Dashboard**: The name of the control or associated dashboard. - **Summary**: A brief overview of the control's purpose. - **Owner**: The individual or team responsible for the control. - **Last Updated**: The timestamp of the last modification. - **Instant Access**: Click on any dashboard name to view its full details. - **Quick Download**: Use the download icon in the "Action" column to immediately export a PDF for that specific control. --- ## 2. Control Detail View Each control has a dedicated page providing a "360-degree view" of its implementation. ![](https://cdn.document360.io/04e48772-4346-44a4-aa69-043eca42257c/Images/Documentation/device_inventory_compliance.png?sv=2026-02-06&spr=https&st=2026-11-02T10%3A59%3A35Z&se=2026-11-02T11%3A59%3A35Z&sr=c&sp=r&sig=l767osXwwSrqLUHsTn9gvw6TXkjAZ0LAaCaqvppPd4s%3D) ### Detail Sections: - **Hero Section**: Displays the primary title and summary. - **Key Metrics Strip**: A high-level ribbon showing the **Owner**, **Target Benchmark** (e.g., ">= 95%"), and **Last Updated** date. - **About This Control**: Detailed implementation guidance and the specific purpose of the control. - **Why It Matters**: Explains the business value and the specific risks (e.g., "Shadow IT", "Unmanaged assets") addressed by this control. - **Control Definition**: Technical details, including links to internal policies and support information. - **Status & Compliance**: Breakdown of the target metric, including the **Numerator** (what is being measured) and **Denominator** (the baseline). - **Related Resources**: Links to associated dashboards, evidence tables, or external documentation. - **Sidebar (Quick Reference)**: - **Communications**: Teams channels and email distribution lists for the owners. - **Escalation**: Direct contacts and office hours for escalation paths. - **Data Sources**: The technical systems feeding data into this control (e.g., "CrowdStrike", "AWS Config"). - **Framework References**: Direct mappings to standards like NIST CSF v2.0 or PCI-DSS v4.0. --- ## 3. Managing & Editing Controls Authorized users can customize control documentation directly from the browser. ### How to Edit: 1. Navigate to a control's detail page. 2. Click the **Edit** button on any card or section. 3. A dialog will appear allowing you to modify fields like summaries, target values, owners, or guidance. 4. Click **Save** to apply changes. Modifications are tracked and the ‘Last Updated’ timestamp will update automatically. ### Resetting Changes: If you need to revert a control to its original pre-seeded state, click the **Reset to Defaults** button in the top header. > [!NOTE] > **Note:** > > This will permanently remove all custom overrides for that control. --- ## 4. Exporting for Audit (Audit Readiness) Auditors often require point-in-time snapshots of control documentation to prove governance. - **PDF Export**: On any control detail page, click the **Download** button. This generates a professionally formatted PDF document containing: - Ownership and Escalation info. - KPI definitions and targets. - Evidence references and data source lineage. - Framework mapping. > [!NOTE] > **Note:** > > PDF timestamps are displayed in the timezone configured in your user profile, not UTC. --- ## 5. Common Use Cases ### For Compliance Analysts - **Interpret Evidence**: Click through to CCM dashboards to see live compliance data. - **Support Audits**: Export PDF artifacts for controls during audit cycles. --- ## 6. Creating Custom Control Documentation In addition to the built-in controls, you can create standalone control documentation that is not tied to a specific DataBee dashboard. This is useful for internal policies, vendor assessments, or controls that your organization manages outside of the standard DataBee compliance views. ### How to Create: 1. Navigate to the **Knowledge Base** page (`/control-dashboards/documentation`). 2. Click the **Create New Document** in the top-right of the page. ![](https://cdn.document360.io/04e48772-4346-44a4-aa69-043eca42257c/Images/Documentation/control_documentation(1).png?sv=2026-02-06&spr=https&st=2026-11-02T10%3A59%3A35Z&se=2026-11-02T11%3A59%3A35Z&sr=c&sp=r&sig=l767osXwwSrqLUHsTn9gvw6TXkjAZ0LAaCaqvppPd4s%3D) 3. Enter a **title** for the new control documentation. DataBee will apply a generic template as the starting point. ![](https://cdn.document360.io/04e48772-4346-44a4-aa69-043eca42257c/Images/Documentation/create_new_control_documentation.png?sv=2026-02-06&spr=https&st=2026-11-02T10%3A59%3A35Z&se=2026-11-02T11%3A59%3A35Z&sr=c&sp=r&sig=l767osXwwSrqLUHsTn9gvw6TXkjAZ0LAaCaqvppPd4s%3D) 4. Edit the newly created control to fill in ownership, benchmark targets, framework references, and guidance as needed. > **Note:** > > Custom control documentation entries are not connected to a DataBee dashboard and will not display live compliance metrics. They serve as a documentation record only. --- ## 7. Deleting Control Documentation Custom (non-built-in) control documentation can be removed when it is no longer needed. ### How to Delete: 1. Navigate to the **Knowledge Base** page. 2. Locate the control you wish to remove. Only documentation that you created (not built-in DataBee controls) will show a delete option. 3. Use the delete option available in the listing or on the control's detail page. > [!NOTE] > **Note:** > > Built-in (out-of-the-box) DataBee controls cannot be deleted. Only custom documentation entries created by your organization are eligible for deletion.